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School Administrative Coordinator
- 14574
- 29851 Santiago Road, Temecula, CA, United States, 92592
- School Administration
- Full Time
- $25.00 - $25.00
Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula.
Van Avery Prep in Temecula, CA, prides itself on fostering an environment where students thrive under rigorous academic enrichment balanced with active participation in athletics and the arts. Our dedicated teachers guide students in developing into innovators, critical thinkers, humanitarians, and leaders. We value diversity and believe in educating the next generation of leaders with a sense of global awareness, social responsibility, and environmental stewardship. Join us in shaping the future at Van Avery Prep, where our students are learning today and leading tomorrow.
What We Offer
We provide competitive compensation and a comprehensive benefits package to our full-time employees:
• Full medical, dental, and vision insurance
• FSA/HSA Options
• 401(k) with company match
• Student tuition remission
• Continued education savings through our university partners
• Paid holidays and sick days
About the Role
The School Administrative Coordinator at Van Avery Prep plays an essential role in creating a welcoming, organized, and supportive front office experience for students, families, staff, and visitors. As one of the first points of contact for the school, this position helps set the tone for a professional, warm, and student-centered campus environment.
This role is responsible for greeting visitors, answering phones, supporting daily office operations, maintaining student records, and assisting with student health and safety needs throughout the school day. The School Administrative Coordinator partners closely with school leadership, teachers, families, and students to help ensure the front office runs smoothly and that campus procedures are followed with care, accuracy, and discretion.
You Will…
• Serve as the first point of contact for families, students, staff, and visitors, providing a welcoming and professional front office presence
• Answer and direct phone calls, respond to general inquiries, and provide timely support to families and school staff
• Greet and assist visitors at the front entrance while helping maintain campus safety and visitor procedures
• Maintain accurate student records, including enrollment documentation, immunization records, emergency contact information, and other required school files
• Support school communication by helping relay messages, coordinate information, and assist with general administrative needs
• Assist students with minor health-related needs, including basic first aid support such as bandages and comfort care, following school policies and procedures
• Manage and administer student medications in accordance with school protocols, parent/guardian instructions, and applicable regulatory requirements
• Respond calmly and appropriately to student emergencies, escalating concerns to school leadership, parents, or emergency services as needed
• Partner with teachers and school leadership to support daily campus operations, student attendance, and front office organization
• Maintain confidentiality and professionalism when handling student, family, personnel, and school-related information
• Assist with school events, family communications, office projects, and other administrative responsibilities as needed
What We Are Looking For
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Prior experience in a school office, administrative support, customer service, healthcare office, or family-facing environment preferred
• Strong communication, organization, and interpersonal skills
• Ability to create a warm, professional, and welcoming experience for students, families, staff, and visitors
• Comfort managing phone calls, front desk activity, records, and multiple priorities in a fast-paced school environment
• High attention to detail and ability to maintain accurate student records and documentation
• Ability to handle confidential information with discretion, professionalism, and sound judgment
• Calm, compassionate, and student-centered approach when supporting minor injuries, student needs, and emergency situations
• Willingness and ability to follow school health, safety, medication, and emergency protocols
• Ability to pass a state and federal background check
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.
Van Avery Prep in Temecula, CA, prides itself on fostering an environment where students thrive under rigorous academic enrichment balanced with active participation in athletics and the arts. Our dedicated teachers guide students in developing into innovators, critical thinkers, humanitarians, and leaders. We value diversity and believe in educating the next generation of leaders with a sense of global awareness, social responsibility, and environmental stewardship. Join us in shaping the future at Van Avery Prep, where our students are learning today and leading tomorrow.
What We Offer
We provide competitive compensation and a comprehensive benefits package to our full-time employees:
• Full medical, dental, and vision insurance
• FSA/HSA Options
• 401(k) with company match
• Student tuition remission
• Continued education savings through our university partners
• Paid holidays and sick days
About the Role
The School Administrative Coordinator at Van Avery Prep plays an essential role in creating a welcoming, organized, and supportive front office experience for students, families, staff, and visitors. As one of the first points of contact for the school, this position helps set the tone for a professional, warm, and student-centered campus environment.
This role is responsible for greeting visitors, answering phones, supporting daily office operations, maintaining student records, and assisting with student health and safety needs throughout the school day. The School Administrative Coordinator partners closely with school leadership, teachers, families, and students to help ensure the front office runs smoothly and that campus procedures are followed with care, accuracy, and discretion.
You Will…
• Serve as the first point of contact for families, students, staff, and visitors, providing a welcoming and professional front office presence
• Answer and direct phone calls, respond to general inquiries, and provide timely support to families and school staff
• Greet and assist visitors at the front entrance while helping maintain campus safety and visitor procedures
• Maintain accurate student records, including enrollment documentation, immunization records, emergency contact information, and other required school files
• Support school communication by helping relay messages, coordinate information, and assist with general administrative needs
• Assist students with minor health-related needs, including basic first aid support such as bandages and comfort care, following school policies and procedures
• Manage and administer student medications in accordance with school protocols, parent/guardian instructions, and applicable regulatory requirements
• Respond calmly and appropriately to student emergencies, escalating concerns to school leadership, parents, or emergency services as needed
• Partner with teachers and school leadership to support daily campus operations, student attendance, and front office organization
• Maintain confidentiality and professionalism when handling student, family, personnel, and school-related information
• Assist with school events, family communications, office projects, and other administrative responsibilities as needed
What We Are Looking For
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Prior experience in a school office, administrative support, customer service, healthcare office, or family-facing environment preferred
• Strong communication, organization, and interpersonal skills
• Ability to create a warm, professional, and welcoming experience for students, families, staff, and visitors
• Comfort managing phone calls, front desk activity, records, and multiple priorities in a fast-paced school environment
• High attention to detail and ability to maintain accurate student records and documentation
• Ability to handle confidential information with discretion, professionalism, and sound judgment
• Calm, compassionate, and student-centered approach when supporting minor injuries, student needs, and emergency situations
• Willingness and ability to follow school health, safety, medication, and emergency protocols
• Ability to pass a state and federal background check
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.