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Staff Accountant

Category: Elementary Education
School: Heritage Oak Private Education
Location: Yorba Linda, CA
Date Opened: Oct 4, 2021
Job ID: 9414

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Position Summary:  

The Staff Accountant will work closely with the Controller to manage the day-to-day accounting duties related to accounts payable, school credit card management, payroll processing, and accounts receivable.  This position will also work on other projects/tasks as assigned by the President, the Principal, and the corporate office.


Duties & Responsibilities:


Accounts Payable

  • Review all invoices for accuracy; reconcile amounts due.
  • Obtain invoice approvals as appropriate.
  • Code invoices to the proper general ledger account.
  • Submit invoices to the corporate office.
  • Liaison between local vendors and the corporate office when issues arise
  • Set up and maintain teacher allowance ledgers.
  • Keep accurate and organized files of vendor information, invoices, etc.


School Credit Cards


  • Reconcile 4 school credit cards to ensure all appropriate paperwork has been turned in on a weekly basis.
  • Monitor credit use and oversee proper coding of expenses and receipt submission according to corporate office deadlines.
  • Liaison between local credit card users and corporate office when issues arise.
  • Keep accurate and organized files of invoices, receipts, etc. related to school credit card expenditures.




  • Analyze and review timesheets on a daily basis to ensure all required rest breaks and meal periods are taken.   Work with the appropriate Directors/Supervisors to resolve timecard issues.  Provide hour/wage guidance as requested.
  • Monitor paid time off on a daily basis.  Ensure time off requests are reconciled and input into Dayforce in time for payroll cutoff.
  • Compile weekly timesheets for Director/Supervisor review. 
  • Input daily timesheet authorizations for each week based on Director/Supervisor approvals.
  • Oversee all manual timecard punch adjustments to resolve errors and/or missed punches.
  • Prepare and submit a bi-weekly ancillary pay spreadsheet.
  • Process termination and final pay calculations/pay card issuance in coordination with the corporate office.



Accounts Receivable:


  • Monitor collections and assist with hard-to-collect accounts.
  • Assist Controller with sales order processing each school year. 
  • Maintain student information and process student grade/status updates in NetSuite as necessary.




Professionalism; ability to work will all levels of staff as well as the corporate office

Strong attention to detail and accuracy is a must

Strong customer service skills, both external and internal  


Builds interpersonal relationships

Punctual and reliable

Excellent oral and written communication skills




Prior work experience in a similar setting (5 – 7 years) is strongly preferred. 


Technical Skills/Experience

Advanced PC skills including Microsoft Office

Experience with the following programs: NetSuite, Alma, Dayforce, Cvent, DocuSign.

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