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Enrollment Coordinator

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Category: Home Office
School: Laurel Springs School
Location: West Chester, PA
Date Opened: Sep 8, 2021
Job ID: 9015-OTHLOC-CIt7WfwY

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The Enrollment Coordinator is responsible for ensuring student and parent satisfaction with Laurel Springs School’s enrollments and services.  As the primary point of contact for parents to re-enroll their students, the Enrollment Coordinator directs and controls the re-enrollment process, fields parent and student inquiries, and resolves enrollment concerns. The Enrollment Coordinator contributes to overall retention rates and works collaboratively with sales, student services, and educational staff.


  • Serves as primary contact for parents to re-enroll students and to deliver an exceptional service experience.
  • Proactively manages customer service issues by independently researching and resolving issues quickly and efficiently.
  • Works with parents to gather enrollment preferences and collaborates with the counseling department for enrollment options.
  • Assists in responding to customers in the Student Services Virtual Office via emails and phone calls.
  • Assists with enrollment processing and payment processing for enrollment orders.
  • Determines customer service requirements by maintaining contact with customers and benchmarking best practices.
  • Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
  • Works closely with admissions and education to identify service issues, develops and implements solutions, and ensures business and operational requirements for customers are satisfactorily met.
  • Contributes to overall retention strategy by working with parents to understand additional service opportunities, general higher utilization of existing services, and support continue re-enrollments.
  • Maintains outstanding lines of communication with all customers including meeting notes and regular project status updates.
  • Acts as a client advocate, providing client feedback on changing needs, trends, expectations and satisfaction; keeps clients informed of significant issues that may impact them.
  • Creates and maintains detailed, accurate customer records in student database.
  • Maintains outstanding lines of communication with all clients including meeting notes and regular project status updates.
  • Performs other duties as assigned.

Experience & Credentials:

  • Bachelor’s degree required.
  • Minimum of 3 years prior customer service experience in a call center or face to face environment.
  • Consultative sales experience a plus.

Communication & Interpersonal Skills:

  • Strong verbal and written communication skills and the ability to work well within a team environment.
  • Exceptional organizational skills and the ability to prioritize tasks.
  • Flexibility to work extended hours to resolve client needs after hours, on weekends, and on holidays.
  • Proficient in Microsoft Office and experience with customer management systems.
  • Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
  • Must have ability to conceptualize features and functionality from idea stage to implementation.
  • Must have the ability to effectively prioritize and execute tasks in a high-pressure environment.
  • Must have strong leadership skills and a keen understanding of the requirements of a for-profit business.
  • Must have a successful track record of collaborative leadership.

Physical Requirements:

  • Frequent speaking and listening (over 75%). Must be proficient in speaking, writing and reading English to include reading and comprehending policies and procedures, and being able to correspond in English.
  • Frequent repetitive or fine hand movements (over 75%). 
  • Frequent use of computer keyboard and mouse (over 75%).
  • Travel required (10-25%).
  • Occasional walking and standing (I0-25%).
  • Limited bending, squatting, stooping, and kneeling (
  • Limited carrying and lifting (
  • Employee is regularly required to speak, hear, and use clear vision with or without correction. This may include viewing small numbers.
  • Environmental exposures: heat, cold, dust, noise, chemicals, moistness, dryness, blood borne pathogens, germs.
  • TRAVEL: Must be able to travel by air, rail, or motor vehicle to required training and development.

Work Environment & Additional Requirements:

The noise level in the work environment is usually moderate. This position is sedentary, and the incumbent is required to work a minimum of 40 hours per work week. Position is year-round.

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