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Preschool Office Administrator/Classroom Support

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Category: Early Childhood Education
School: Bethesda Country Day School
Location: Bethesda, MD
Date Opened: Jan 31, 2024
Job ID: 4586

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Spring Education Group is a multi-brand education network of superior private school institutions spanning infant care through high school. The network (currently composed of approximately 220 schools) brings together some of the best private school programs in the country, with proven track records educating children through unique and carefully crafted curricula.

SUMMARY:

Provides general office support with a variety of administrative activities and related tasks and assists the Principal and/or Assistant Principal with student/parent relations. Also, in classroom support, you will be responsible for assisting in the implementation of a superior Early Childhood Education curriculum while maintaining a happy, safe, and healthy education environment for the children.

This role is 50% Classroom Support and 50% Office Support

RESPONSIBILITIES: OFFICE ADMINISTRATION:

• Maintains and sets up files for the office of all enrolled children and staff.

• Assists with collecting tuition and other fees and inputs data.

• Assists with Payroll and keeping track of staff attendance.

• Answers phones and provides a presence at the front desk.

• Places supply orders for school/staff as needed.

• Type memos or letters to staff and parents, as requested.

• Tracks or records all other activities that take place at school (pictures, fundraisers, book orders, etc.).

• Prints attendance sheets, classroom lists, etc. for teachers, as needed.

• Maintains sign-in / sign-out sheets, as needed.

• Attends local or regional training and development sessions as required.

• Serves as a witness to any documented disciplinary performance management meetings.

• Assists with orientation for new employees.

• Runs errands for Principal and/or Assistant Principal, as needed.

• Takes care of students sent to the office for various ailments (scratches, temperatures, sore throats, headaches, bumps, etc.). Consult with the Principal to determine whether or not the parent should be contacted or if the child needs to be isolated.

EDUCATIONAL PROGRAM:

• Provide in-classroom coverage for teaching staff, including breaks, absences, and shift changes.

• Supports Principal in providing and maintaining quality educational program and ensuring successful implementation of approved Spring Education, Inc. (SEG) curriculum.

• Provides a safe, clean, attractive & nurturing environment conducive to learning.

• Provide feedback to the Principal regarding informal and formal observations of staff.

• At the direction of the Principal and/or Assistant Principal, coordinates resolution of minor behavioral problems, as needed.

MARKETING:

• Supports local marketing strategy to generate and retain enrollment.

• Maintains proactive and positive relationships with parents and prospective parents.

• Timely answers inquiries (in-person, via email, or phone) according to SEG's established sales programs consistent with Parent Centered Sales Approach (PCSA). Provides tours using SEG PCSA program techniques.

• Participates in local opportunities to establish a positive SEG presence in the community.

ESSENTIAL QUALIFICATIONS & SKILLS: EDUCATION:

• High School diploma or equivalent (GED) required.

• Two or more years of similar or related experience. Prior experience working in a school environment is preferred.

• Must be 18 years of age or older.

COMMUNICATION AND INTERPERSONAL SKILLS:

• Keeps Principal and/or Assistant Principal aware of all school issues and ensures consistency of communication. • Presents ideas clearly and concisely.

• The ability to professionally communicate effectively and positively. Must be able to obtain cooperation (internally and/or externally) is essential. Working in conjunction with the administrative team is a material part of the job, requiring a significant level of diplomacy, confidentiality, and trust.

• Remains accessible and responsive to parents, students, and staff.

• Exhibits interpersonal skills for creating productive working relationships with various stakeholders including parents, teachers, other staff, and the local community.

• Demonstrates ability to manage conflict in the workplace and school setting by effectively applying conflict resolution strategies and confronting issues as they arise.

• Utilizes technology to effectively communicate with staff, parents, and the corporate office.

• Working knowledge of Microsoft Office including Excel, Word, and PowerPoint. Demonstrated ability to utilize email and the Internet.

• Must be able to do basic math.

PHYSICAL REQUIREMENTS:

• Frequent speaking and listening (over 75%) to staff, children and parents. Must be proficient in speaking, writing, and reading English to include reading and comprehending policies, and procedures, writing incident reports, speaking to licensing representatives, academic progress reports, and curriculum in English.

• Frequent walking and standing (over 50%) and running (10-25%).

• Often carrying and lifting 25 pounds or less (25-50%) and occasionally carrying 25-50 pounds (10-25%). • Often using repetitive or fine hand movements (25-50%).

• Often using computer keyboard and mouse (25- 50%). • Occasionally working with arms above shoulder level (10-25%) and often reaching (25-50%).

• Frequent bending, squatting, stooping, reaching, kneeling, rising from the floor, twisting to interact with children (over 50%).

• Regular overtime as required by position.

• Occasional climbing of stairs, playground equipment, ladders. May also work on platforms (10-25%). • Occasional operation of vehicles (10-25%).

• Occasional pushing and pulling of playground equipment or toys (10-25%).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively "Company") is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

Other details

  • Job Function: Early Childhood Education
  • Pay Type: Hourly
  • Employment Indicator: Full Time
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