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Montessori Office Administrator

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Category: Montessori
School: Evergreen Academy
Location: Bothell, WA
Date Opened: Nov 15, 2022
Job ID: 16139

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EVERGREEN ACADEMY MONTESSORI, part of the Spring Education Group family of schools, is seeking a dynamic Office Administrator. This position assists with managing the day-to-day operational and administrative aspects of the campus, as well as the overall process of bringing prospective families into Montessori Academy.  In general, the Office Administrator is also there to support the school in whatever is needed for it to function smoothly, including classroom support.


Employment Status: Full-Time, 9:00AM-6:00PM 

Duration: Year-Round (12 months), Monday - Friday

Location: 16016 118th Place NE. Bothell, WA 98011


The Perks....

Full benefits package

Paid time off

Employee Tuition Discount

Tuition Reimbursement 

Positive work culture

Opportunities for growth

Job Duties….

  • Maintains and sets up files for all enrolled children and staff.
  • Assists with collecting tuition and other fees and inputs data into NetSuite.
  • Runs weekly reports to acquire information for Weekly Operations sheet.
  • Processes invoices, purchase card receipts, and other accounts payable related documentation, including entering data into NetSuite.
  • Assists with Payroll and keeping track of staff attendance.
  • Answers phones and provides a presence at the front desk.
  • Tracks or records all other activities that take place at school (pictures, fundraisers, book orders, etc.).
  • Serves as witness to any documented disciplinary performance management meetings.
  • Assists with orientation for new employees.
  • Takes care of students sent to office for various ailments (scratches, temperatures, sore throats, headaches, bumps, etc.).  Consults with Principal to determine whether or not parent should be contacted or if child needs to be isolated.
  • Provides in-classroom coverage for teaching staff, including breaks, absences and shift changes.
  • Supports Principal in providing and maintaining quality educational program and ensuring successful implementation of approved curriculum.
  • Provides feedback to Principal regarding informal and formal observations of staff.
  • Supports local marketing strategy to generate and retain enrollment.
  • Maintains proactive and positive relationships with parents and prospective parents.

It Takes a Village….

We are more than just a school - we are a community! Our goal is to uplift each other, work together, and uphold the educational standards Maria Montessori pioneered over 114 years ago. We believe in a holistic approach to Montessori education, combining academics, practical life, sensorial exercises and mixed age groups, allowing each child to express their unique gifts, interests and abilities. We embrace a culture of care….grace, courtesy and respect is at the core of everything we do!


The Essentials...

  • Must successfully clear criminal background without exemption.
  • Must be at least 18 years of age.
  • Must have a minimum of a high school diploma.
  • Dedication to quality and service to each individual child and family, with a friendly and open demeanor well-suited to being on the front lines of Montessori Academy’s “customer service.”
  • Excellent verbal and written communication skills.
  • Growth mindset and problem-solving approach.
  • Ability to embrace and exemplify Montessori Academy ’ “Core Values.”  
  • Complies with all state education and licensing standards and maintains validation of credentials for the position (i.e. professional development).


But Wait, There’s More...
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